Travel expense management made easy

All phases of travel management in one software

All in one application

Paperless, digital & available at any time

Based on our own experience, we know that travel expense reporting is often seen as a necessary and unpleasant task for everyone involved. The process can be administrative, prone to errors, time-consuming, cumbersome, difficult to track, and, to top it off, it takes up space (and nerves). That's why we do it better. Integrated into voya, travel expense reporting is possible through the mobile apps for iOS and Android. Receipts for travel-related expenses can be captured, submitted, and approved digitally using the app's camera. In this regard, we work in partnership with Numiga, the leading specialist in travel expense management.

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Manage travel expenses easily with voya

Advantages and benefits at a glance

Integrated

Integrated

Billing via voya app for iOS & Android possible.

Available at any time

Available at any time

All cost information available at any time & centrally billable.

Traceable

Traceable

Transparent workflow guarantees 100% traceability.

User friendly

User friendly

Everything is digitally linked, no manual management required.

Secure

Secure

Entire process is GoBD-compliant and legally secure.

Reporting

Reporting

Low effort, no repetitive data entry.

Would you like to know whether voya travel expense reporting also suits you and your company? Get an impression yourself.

Get to know voya

Live & in color, individually guided.

Your voya team

Tel.: +49 (40) 2286837 – 30

Mail: sales@voya.ai

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Voya stellt sich vor: Online im Webinar
Wie geht voya? Wir zeigen es Ihnen gern. Unverbindlich und zu Ihrem Wunschtermin.

Digital and personal at the same time

voya is the one solution that can do it all.

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Full integration

Full integration

The travel expense module is fully integrated into the voya app. All already known information is automatically transferred to the accounting.

Simple document management

Simple document management

Paper adé: Once a trip has been created in voya, all costs incurred can be easily linked to it via a receipt photo.

Testing

Testing

Each receipt is automatically read by Numiga and checked for tax accuracy. Manual receipt management is thus a thing of the past.

Workflow

Workflow

After entering all data and documenting it, all data is processed by Numiga and digitally archived.

Complete reporting

Complete reporting

A corresponding cost report is then created, which can be sent, for example, as a PDF to the accounting department and processed by the tax consultancy.

GoBD-conform

GoBD-conform

Every receipt is collected and processed GoBD-compliant. The voya travel expense reporting process is therefore paperless, digital and legally compliant.

voya in experience

Here's how we've changed the way our customers manage travel

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BEOS

Beos - a company with tradition, the topic of business trips has been an integral part from the very beginning. Just like the cooperation with different service providers, each responsible for a process: booking, accounting, support.

Before voya: status quo & requirements

Who is not familiar with this? Many cooks, one porridge. As in many other organizations, travel management at Beos has historically grown with the times. Digital solutions have made their way in, but in isolation rather than integrated.

With voya: effects & impacts

The fear that reorganizing travel management and integrating the process on the voya platform would be complex, time-consuming and costly proved to be unfounded. The opposite was and is the case: The use of voya immediately saves time and costs.

Teamassistenz

"Letting go of the old to make room for the new is worth it. voya is innovation at its best."

beos

Beos - ein Unternehmen mit Tradition, das Thema Dienstreisen von Beginn an integraler Bestandteil. Genauso wie die Zusammenarbeit mit unterschiedlichen Dienstleistern, jeder für sich verantwortlich für einen Prozess: Buchung, Abrechnung, Betreuung.

Vor voya: Status quo & Anforderungen

Wer kennt das nicht? Viele Köche, ein Brei. Wie in vielen anderen Organisationen auch, ist das Reisemanagement bei Beos historisch mitgewachsen. Digitale Lösungen haben zwar Einzug erhalten, aber isoliert statt integriert.

Mit voya: Effekte & Auswirkungen

Die Befürchtung, das Reisemanagement neu zu organisieren und den Prozess auf der voya Plattform zu integrieren, sei aufwändig, zeit- und kostenintensiv, erwies sich als unbegründet. Das Gegenteil war und ist der Fall: Die Nutzung von voya spart unmittelbar Zeit und Kosten.

Daniel Seifert-Ziehe

"Altes loslassen, um Platz für Neues zu schaffen, lohnt sich. voya ist Innovation auf höchstem Niveau."

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Lufthansa City Center travel agency AG

Hardly any other business is as dynamic as the agency business: short-term client appointments, presentations, and orders - and the travel that goes with it - are a normal part of everyday life. A central organization makes little sense here; each employee must be able to manage his or her projects independently.

Before voya: status quo & requirements

Challenging times require new solutions: Digital first, facilitation starts mi the technology, booking, billing, reporting & familiar service on one platform, 100% remote deployable.

With voya: effects & impacts

The fear that reorganizing travel management and integrating the process on the voya platform would be complex, time-consuming and costly proved to be unfounded. The opposite was and is the case: The use of voya immediately saves time and costs.

Markus Orth

"Voya has managed to simplify the booking and billing of travel using open booking"

Lufthansa City Center Reisebüro AG

Kaum eine anderes Business ist so dynamisch wie das Agenturgeschäft: Kurzfristige Kund:innen-Termine, Präsentationen, und Aufträge - und das damit verbundene Reisen ganz normaler Alltag. Eine zentrale Organisation ergibt da wenig Sinn, jede:r Mitarbeite:r muss in der Lage sein, seine Vorhaben eigenständig zu managen.

Vor voya: Status quo & Anforderungen

Herausfordernde Zeiten erfordern neue Lösungen: Digital first, Erleichterung beginnt mi der Technologie, Buchung, Abrechnung, Reporting & gewohnter Service auf einer Plattform, 100% remote einsetzbar.

Mit voya: Effekte & Auswirkungen

Die Befürchtung, das Reisemanagement neu zu organisieren und den Prozess auf der voya Plattform zu integrieren, sei aufwändig, zeit- und kostenintensiv, erwies sich als unbegründet. Das Gegenteil war und ist der Fall: Die Nutzung von voya spart unmittelbar Zeit und Kosten.

Markus Orth

"Voya hat es geschafft die Buchung und Abrechnung von Reisen mittels Open-Booking zu vereinfachen"

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heycar

When different business travel policies apply to employees, costs have to be laid out and everything has to be checked manually - and that at several locations in an otherwise modern and digital corporate environment - worlds collide. To the detriment of employee satisfaction.

Before voya: status quo & requirements

Employee satisfaction is 100 percent of heycar's focus. The existing travel booking process did not do justice to this. Because it was neither uniform, nor digitally, nor user:friendly organized.

With voya: effects & impacts

As a digital company, voya is the solution that fits the culture and employees of heycar: agile, dynamic, flexible and user-centric. Voya supports heycar in all aspects of business travel with a decentralized booking process on employee level and a centrally stored travel policy.

Pia B.

"As a digital company, voya provides us with solutions that fit us and our employees."

heycar

Wenn für Mitarbeitende unterschiedliche Dienstreiserichtlinien gelten, Kosten ausgelegt werden müssen und alles manuell zu prüfen ist - und das an mehreren Standorten in einem sonst modernen und digitalen Unternehmensumfeld - prallen Welten aufeinander. Zulasten der Mitarbeiter:innen- Zufriedenheit.

Vor voya: Status quo & Anforderungen

Die Zufriedenheit der MitarbeiterInnen steht bei heycar zu 100 Prozent im Fokus. Der bestehenden Reisebuchungsprozess wurde dem nicht gerecht. Weil dieser weder einheitlich, noch digital noch Nutzer:innenfreundlich organisiert war.

Mit voya: Effekte & Auswirkungen

Als digitales Unternehmen ist voya die Lösung, die zur Kultur und den Mitarbeitenden von heycar passen: agil, dynamisch, flexibel und nutzerorientiert. Voya unterstützt heycar bei allen Aspekten des Business Travel mit einem dezentralen Buchungsprozess auf Mitarbeiterebene und einer zentral hinterlegten Travel Policy.

Pia.B.

“Als digitales Unternehmen bietet voya uns Lösungen, die zu uns und unseren Mitarbeitern passen.”

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Setup with voya

Just a few steps to voya
"All in One" solution

1.

Contact us

After you have contacted us, our first consultation follows – individually customized to your needs. So that voya is a 100% fit for you.

2.

Setup company profile

Then we create your own company profile – with all the data necessary for the set-up.

3.

Individual configuration

Now you can configure voya: Create users and groups, set travel guidelines and payment methods, specify preferences and loyalty programs.

4.

Interface management

To link voya with your accounting department or other third parties, we take care of smooth interfaces.

5.

Onboarding

Once users have been created, they can use voya directly as a mobile or desktop web app, edit their profile, and add data.

6.

Start up

Ready to go. Employees can now book online for themselves or others and use all voya features such as the chat and consultation function.

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Could voya also suit you?

Find out - by simply experiencing voya for yourself. For example, travelers in your company can get trial access to all voya features.

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At your side. Digital and
personally. Anytime.

What sets us apart? A digital product with personal support and "real" faces at all times. From setup to implementation to use.

These companies travel with us every day

voya is there for you

Contact us: simple and tailored to you

Your voya team

We are convinced of voya and look forward to inspiring you as well.

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Nutzen Sie unsere flexible Terminvereinbarung:

Wählen Sie direkt einen freien Termin bei unseren Experten und lassen Sie sich persönlich beraten.

Take advantage of our flexible appointment schedule:

Choose a free appointment directly with our experts and receive personalized advice

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